Bridgeton Public Schools

Job Description
Revised

POSITION:

Bookkeeper – Business Office

QUALIFICATIONS:

1. High School graduate or equivalent and secretarial exp.
2. Knowledge of modern office practices, procedures, and the operation of standard office machines.
3. Knowledge of bookkeeping principles, practices, and the ability to apply these principles to work situations.
4. Ability to establish and maintain effective working relationships with employees and the general public.
5. Ability to maintain essential records and files.
6. Ability to understand and follow oral and written instructions and to adhere to prescribe procedures.
7. Must be computer literate; proficient in Microsoft Office (Microsoft Word and Microsoft Excel).
8. Experience on EDUMET preferred.
9. Required criminal history background check and proof of U.S. citizenship or legal resident alien status.

REPORTS TO:

Assistant School Business Administrator

JOB GOAL:

To assist and support the Assistant School Business Administrator in the performance of his/her role and Responsibilities by maintaining a thorough and Efficient operation.

PERFORMANCE RESPONSIBILITIES:

1. Check invoices with purchase orders and prepares invoices for payment in accordance with district policy (including field trips and professional days).
2. Review T&E reimbursement vouchers submitted prior to payment.
3. Prepare monthly contract payment and maintain schedule of contracts.
4. Prepares payment of monthly bills for: utilities, warehouse, maintenance, and custodians.
5. Prepares documentation for bill list total for board approval.
6. Posts all payments of purchase orders, invoices, revenue slips, refunds, and vendor information as required in the computer.
7. Prepare check run and sends out checks after approval at Board meetings.
8. Assists Assistant School Business Administrator with 1099 mailing.
9. Responsible for tuition billing and recording of payments.
10. Processes bills for tuition students sent to Pre-School daycare providers.
11. Types home instruction billing.
12. Assist Assistant School Business Administrator with year-end closing procedures.
13. Assist with yearly audit by obtaining information requested by auditors.
14. Maintains complete and accurate files.
15. Assists with opening and processing office mail.
16. Works with Assistant Business Administrator to file quarterly SEMI Reports
17. Performs such other duties as required or assigned by the School Business Administrator and Assistant School Business Administrator.

TERM OF EMPLOYMENT:

12 Months. Salary to be determined by the Board of Education.

EVALUATION:

Performance will be evaluated in accordance with Board policies and procedures on the evaluation of professional staff.

Et 12/99
Rev. 4/6/01
JV-10/29/2020
Rev. 10/5/21