Bridgeton Public Schools
Job Description
Revised
POSITION:
Confidential Secretary/HR
QUALIFICATIONS:
- High school graduate, a minimum of (5) years of secretarial experience, and an Associates Degree preferred in Business or HR.
- Must be advanced in ExCEL, Word, and PowerPoint.
- Proficient in purchase orders and verification of funds.
- Ability to perform mathematical computations and reconcile.
- Proficient in submitting and reconciling state reports.
- Excellent verbal and written communication skills.
- Experience working with legal counsel.
- Ability to maintain essential/confidential records and files.
- Required criminal history background check and proof of U.S. citizenship or legal resident alien status.
REPORTS TO:
The Confidential Secretary/HR is directly responsible to the Executive Director of Human Resources.
JOB GOAL:
To assist and support the Executive Director of Human Resources and Human Resources Generalist in the performance of his/her responsibilities by maintaining a thorough and efficient office operation.
PERFORMANCE RESPONSIBILITIES:
- Collect and maintain all information pertaining to collective bargaining and have it available for review by the Executive Director of Human Resources in preparation for the collective negotiations
- Prepares the Executive Director of Human Resources responses related to collective bargaining, grievances, etc.
- Performs the usual office routines and practices to maintain a smooth operating office.
- Collaborates and serves as the back-up to the Human Resources Generalist to ensure all work is being processed or complete.
- Maintains a professional appearance and demeanor at all times.
- Demonstrates good professional and interpersonal skills; relates and interacts well with public and staff.
- Performs specific projects with minimal instruction (attendance, salary statements, staff plans, staff list, SafeSchools, mentoring, etc.)
- Assist with compiling and writing reports, charts, notices, and other correspondence.
- Prepares letters and other correspondence as requested.
- Obtains, gathers and organizes pertinent data as needed in a congruent format.
- Handles and keep in strict confidence any personal matter that may involve staff members and/or legal matters.
- Maintains a regular filing system, as well as, a set of locked confidential files, and processes incoming correspondence as instructed.
- Responsible for ordering office supplies and inputting purchase orders.
- Work closely with the Human Resources Generalist to ensure all legal and confidential correspondence, reports, and documents are completed in a timely manner.
- Responsible for registering and posting for career fairs and recruitment.
- Prepares the flyer and correspondence for the district job fairs.
- Assist the Human Resources Generalist with scheduling appointments, coordinate/arrange meetings, conferences, and staff certifications.
- Assist with preparing and coordinating the process of monthly board agendas for board review, and follow-up correspondence after board meetings.
- Maintain computer skills and stay up-to-date with human resources practices, policies, and procedures.
- Perform such other duties as required or assigned by the Executive Director of Human Resources.
TERM OF EMPLOYMENT:
12 Months. Salary to be determined by the Board of Education.
EVALUATION:
Performance will be evaluated in accordance with Board policies and procedures on the evaluation of professional staff.
LPL - 5/20/22