Bridgeton Public Schools

Job Description
Revised

POSITION:

Food Service Bookkeeper

RESPONSIBLITES:

Under the direction of the Director of Food Services, the Food Service Bookkeeper is responsible for assisting the Director and Assistant Director in the performance of their role and responsibilities by maintaining a thorough and efficient operation.

QUALIFICATIONS:

1. High School graduate or equivalent and secretarial experience
2. Knowledge of modern office practices, procedures, and the operation of standard office machines.
3. Knowledge of bookkeeping principles and practices and the ability to apply those principles to work situations.
4. Ability to follow oral and written instructions and to adhere to prescribed procedures.
5. Ability to establish and maintain effective working relationships with employees and the general public.
6. Ability to maintain essential records and files.
7. Must be computer literate; proficient in Microsoft Word and Microsoft Excel.
8. Experience in Edumet preferred.
9. Required criminal history background check and proof of U.S. citizenship or legal resident alien status

REPORTS TO:

The Bookkeeper reports directly to the Director of Food Services and Assistant Director of Food Services.

JOB GOAL:

To Assist and support the Food Services Department and the Director of Food Services in the performance of his/her role and responsibilities by maintaining a thorough and efficient operation.

PERFORMANCE RESPONSIBILITIES:

1. Complete all payroll for food services department.
2. Complete bank deposits for all schools and the food service office.
3. Verify all bills for payment and enter in Edumet.
4. Submit letters and/or reports as needed.
5. Generate, track, and inquire about payment for invoices for the food services department.
6. Check invoices with purchase orders and prepares invoices for payment in accordance with district policy.
7. Prepares payments for all monthly food service department bills.
8. Prepares documentation for bill list total for board approval.
9. Post all payments of purchase orders, invoices, revenue slips, refunds, and vendor information as required on the district server and or Edumet.
10. Mail out checks to vendors after board approval.
11. Maintains complete and accurate paper and electronic filing system.
12. Assist with yearly audit by obtaining information requested by auditors.
13. Assist with opening and processing office mail.
14. Complete invoices for special events and purchases.
15. Check pricing on all invoices, adjust for shortages.
16. Track PTV and USDA discounts with prime vendor- complete and verify in K12 and Processor Link.
17. Attend training as assigned.
18. Analyze budgets and run reports.
19. Answers phones if secretaries are unavailable.
20. Maintain bulk mailing stamp & ensure adequate postage is available. Charge each office for their monthly postage by entering this information in a purchase order each month to be approved by the Board.
21. Assist secretary as needed.
22. Perform other duties as assigned by the School Business Administrator, Director Food Service, Assistant Director of Food Services or their designee.

TERM OF EMPLOYMENT:

12 month position.

EVALUATION:

Job performance will be evaluated in accordance with Board policy.

10/04/21-WD