Bridgeton Public Schools
Job Description
Revised
POSITION:
12-Month Confidential Secretary
QUALIFICATIONS:
- High school graduate, five (5) years secretarial experience.
- Must be computer literate; proficient in Microsoft Office. Suite 2003 (Word, PowerPoint, Excel, and Access).
- Ability to operate standard office equipment.
- Excellent verbal and written communication skills.
- Ability to transcribe from a dictation/transcription machine
REPORTS TO:
The 12-month confidential secretary is directly responsible to the Superintendent of Schools.
JOB GOAL:
To assist and support the Superintendent of Schools in the performance of his/her responsibilities by maintaining a thorough and efficient office operation.
PERFORMANCE RESPONSIBILITIES:
- Shall collect and maintain all information pertaining to collective bargaining and have it available for review by the Superintendent in preparation for the collective negotiations
- Shall prepare the Superintendent/Board proposals and responses related to collective bargaining, grievances, etc.
- Shall perform the usual office routines and practices.
- Shall serve as the immediate back up to the Confidential Executive Secretary/Office Manager
- Shall maintain a professional appearance and demeanor
- Shall type all state reports.
- Shall ensure adherence to all state mandated deadlines.
- Shall coordinate and type Abbott reports, plans, and requested back-up.
- Shall coordinate all aspects of state monitoring and follow-up.
- Shall assist the Superintendent and coordinate all aspects of charter school applications.
- Shall schedule and coordinate with executive secretary all state and county meetings.
- Shall assist in preparation of District Wide meetings, e.g., Administrative
Council; Principals; Student Dialogue; School Management Team.
- Shall assist in the preparation of agendas and follow-up communication.
- Shall assist in the preparation for the closing and opening of school.
- Shall be responsible for ordering office supplies and initialing purchase orders.
- Shall be responsible for keeping petty cash monies and records.
- Shall continue to improve computer and secretarial skills.
- Shall perform such other duties as required or assigned by the Superintendent.
TERM OF EMPLOYMENT:
12 Months. Salary to be determined by the Board of Education.
EVALUATION:
Performance will be evaluated in accordance with Board policies and procedures on the evaluation of professional staff.
HVG:gjk7/07